When you create a program schedule, you may have different people working on different parts of the schedule. For example you may have one person responsible for the advertisement playlists and another person responsible for sports. Using OnTheAir Manager several people can work on the same schedule. Here is how.
Case 1 : you only want to work on some playlists but not on the whole schedule
1. Install OnTheAir Live
The easiest to do is to install OnTheAir Live (available at no charge) on all of the computers that will need to build playlists. All users will then be able to make playlists on their Mac and will be able to see the media available on the broadcast Node.
2. Change the default password of OnTheAir Node for more security
Make sure that you change the default password on your Node so that users will not be able to change what is playing or start playlists by mistake. They will only be able to drag media into playlists.
3. Build playlists and save them on a shared storage
Unlike OnTheAir Manager which stores its playlists in a database, OnTheAir Live playlists are simple .vpls documents (the same as OnTheAir Video and OnTheAir Video Express playlist documents) that you save on your disk.
Make sure that the users save their playlists on a shared storage so that the OnTheAir Manager computer can have access to them.
4. Import playlists into OnTheAir Manager
Once the playlist is ready to be added to the schedule, just go in OnTheAir Manager and select the menu "File > Import OnTheAir Playlist....", then select the .vpls document(s) that you want to import. Note that:
- you can also import playlists created by OnTheAir Video or OnTheAir Video Express
- you can import multiple playlists at once.
- If a playlist with the same name already exists, a number will be appended to the newly imported playlist
- All files in the playlist must reside in one of the Media folders of the currently selected Node and schedule. If one of the files is not in the existing media folders, the import will be canceled. If you want to see which file was refused, start the application "Console" and check in the logs.
Case 2: you want to import playlists from a third party software
1. Make sure that your software can export playlists as a simple ASCII text file
A text playlist is the most simple playlist. It consists of a text document which contains the full path of each file separated by a carriage return. It will look like this:
Note that you can add nested playlists to a text playlist simply by adding a line that starts with "@", then the name of the playlist
2. Make sure that the text encoding is properly configured
When you export from your third party software, the text may be encoded in one of several formats. OnTheAir Manager can import most text encodings, just go to the Preferences and in the General tab, choose the correct "Text Encoding" format.
3. Import the playlist into OnTheAir Manager
This procedure is the same as for Case 1 (importing .vpls playlists), the only difference being that you must select the menu "File > Import Text Playlist...", also make real sure that the paths are correct and that there are no mistakes as the playlists will be refused if one path is not correct and the file is not within a media folder.
Case 3: you want to work on the complete schedule from multiple computers
!!! IMPORTANT WARNING !!!
OnTheAir Manager allows you to access the database from multiple computers BUT ONLY ONE USER AT A TIME! You will not be able to modify the same database (which includes all your different schedules) from different computers simultaneously. When one user is working on it, the other user will not be able to get access to it.
1. Copy the "OnTheAir Manager Local DataSource" folder to a shared storage
The "OnTheAir Manager Local DataSource" folder is where all the playlists and schedules are saved (make sure to backup that folder frequently). By default, it is saved to the users Document folder.
If you already worked with OnTheAir Manager and built schedules, it will be important that you copy the whole database to a shared storage so that another computer can access it.
2. Select a new location for your database or create a new one
When you start OnTheAir Manager, hold down the "alt" key and wait for this window to open up:
You can see that it shows you where the database is currently located. If you are not sure of what you are doing, you can still click on the Quit button, but otherwise you have 2 choices:
- Create New...: if you want to start up fresh or didn't work with OnTheAir Manager, you can select a new location for your database and OnTheAir Manager will create a new empty database
- Choose Database: if you copied your database to a shared storage, click on "Choose Database..." so you keep all the work you have previously done.
3. About the "Force Access" warning
We said previously that only one user can modify the database (work on schedules, etc...) at once. IF another user tries to start OnTheAir Manager, he will see a warning :
If the user clicks on "Quit", then OnTheAir Manager will immediately quit. But if he clicks on "Force Access", then he will gain access to the database and the other user will loose the access to it and he will see the same warning window allowing him to also "Quit" or "Force Access".
Be very careful with that database sharing and make frequent backups of the database as if it gets corrupted, you will loose all your schedules, playlists, clip in/out points, etc...